Privacy Policy
At Kidsfirst, we take privacy very seriously. You can find a link to a printable version of our Privacy Policy here.
Canterbury Westland Kindergarten Association (Inc)
This Privacy Policy tells you how we use personal information collected while using Kidsfirst platforms.
By using our Website and/or our Services, you acknowledge that you have carefully read this Privacy Policy and that you unreservedly agree with it. We reserve the right to regularly change the Privacy Policy as we deem fit. Such change will be communicated through the website.
1. Purpose
1.1. The External Privacy Policy applies to the Canterbury Westland Kindergarten Association Incorporated (“Kidsfirst”) website, any website or branded pages on third party platforms, such as, YouTube and Facebook and applications accessed or used through such websites or platforms which are operated by or on behalf of Kidsfirst (“Kidsfirst Platforms”)
1.2. Kidsfirst complies with the New Zealand Privacy Act 1993 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person).
1.3. The Privacy Statement is in accordance with the Act’s 12 Privacy Principles. The Privacy Commissioners summary of these is attached to this policy.
2. Collection of Personal Information
2.1. Kidsfirst collect personal information about you when you provide that personal information to Kidsfirst. This includes via the Kidsfirst Platforms and any related service, through any registration or subscription process, through any contact with Kidsfirst (e.g. telephone call or email), or when you use Kidsfirst services.
2.2. Kidsfirst do not collect identifiable personal information about you if you only choose to browse the Kidsfirst Platforms.
3. Use of Personal Information
3.1. Kidsfirst will use your personal information to:
- to verify your identity;
- to provide services and products to you;
- to market our services and products to you, including contacting you electronically for example by email as a part of the newsletter subscription;
- to improve the services and products that Kidsfirst provide to you;
- to respond to communications from you, including a complaint;
- to conduct research and statistical analysis (on an anonymised basis);
- to protect and/or enforce our legal rights and interests, including defending any claim; and
- for any other purpose authorised by you or the Act.
4. Disclosing of Personal Information
4.1. Kidsfirst do not share information about you with any other organisations without your permission to do so unless it is necessary to provide you with a service you have requested.
4.2. Kidsfirst may disclose your personal information to:
- any business that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that Kidsfirst use to provide the website or other services and products;
- other third parties (for anonymised statistical information);
- a person who can require us to supply your personal information (e.g. a regulatory authority);
- any other person authorised by the Act or another law (e.g. a law enforcement agency); and
- Any other person authorised by you.
5. Security
Kidsfirst will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.
6. Access to Personal Information
6.1. Subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that Kidsfirst hold and to request a correction to your personal information.
6.2. You may request Kidsfirst to delete the information stored about you and opt out of any further contact with Kidsfirst.
6.3. To protect your privacy, and the privacy of others, Kidsfirst may have to gain evidence of your identity before you are given access to information or authority to change it.
7. Privacy Officer
7.1. If you have any questions, concerns or want to exercise either of the above rights, email the Kidsfirst Privacy Officer at privacyofficer@kidsfirst.org.nz
7.2. Your email should provide evidence of who you are and set out the details of your request.
8. Internet Use
8.1. While Kidsfirst take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
8.2. If you post your personal information on Kidsfirst Platforms, you acknowledge and agree that the information you post is publicly available.
8.3. If you follow a link on a Kidsfirst Platform to another site, the owner of that site will have its own privacy policy relating to your personal information. Kidsfirst suggest you review that site’s privacy policy before you provide personal information.
8.4. Kidsfirst use cookies to monitor your use of the website. See the Cookie Policy below for more information.
9. Privacy Complaint
If you’re not satisfied with our response to any privacy-related concern you may have, you can contact the Privacy Commissioner.
This can be done by telephoning the Commissioner’s enquiries team on 0800 803 909 or sending an email to enquiries@privacy.org.nz
LAST UPDATED ON 29 NOVEMBER 2019
SUMMARY OF THE PRIVACY PRINCIPLES AS PROVIDED BY THE OFFICE OF THE PRIVACY COMMISSIONER
For the full principles see https://privacy.org.nz/the-privacy-act-and-codes/privacy-principles/
Principle 1
- the collection is for a lawful purpose, connected with what the agency does, and
- it’s necessary to collect the information for that purpose.
Principle 2
Personal information must usually be collected from the person the information is about. But sometimes it is all right to collect information from other people instead – for instance, when:
- getting it from the person concerned would undermine the purpose of the collection
- it’s necessary so a public sector body can uphold or enforce the law
- the person concerned authorises collection from someone else.
Principle 3
When an agency collects personal information from the person the information is about, it has to take reasonable steps to make sure that person knows things like:
- why it’s being collected
- who will get the information
- whether the person has to give the information or whether this is voluntary
- what will happen if the information isn’t provided.
Sometimes there are good reasons for not letting a person know about the collection, for example, if it would undermine the purpose of the collection, or it’s just not possible to tell the person.
Principle 4
Personal information must not be collected by unlawful means or by means that are unfair or unreasonably intrusive in the circumstances.
Principle 5
It’s impossible to stop all mistakes. But agencies must ensure that there are reasonable safeguards in place to prevent loss, misuse or disclosure of personal information.
Principle 6
People usually have a right to ask for access to personal information that identifies them. However, sometimes, agencies can refuse to give access to information, for instance because giving the information would:
- endanger a person’s safety
- prevent detection and investigation of criminal offences
- involve an unwarranted breach of someone else’s privacy.
Principle 7
People have a right to ask the agency to correct information about themselves, if they think it is wrong. If the agency does not want to correct the information, it does not usually have to. But people can ask the agency to add their views about what the correct information is.
Principle 8
Before it uses or discloses personal information an agency must take reasonable steps to check that information is accurate, complete, relevant, up to date and not misleading.
Principle 9
An agency that holds personal information must not keep that information for longer than is necessary for the purposes for which the information may be lawfully used.
Principle 10
Agencies must use personal information for the same purpose for which they collected that information. Other uses are occasionally permitted (for example because this is necessary to enforce the law, or the use is directly related to the purpose for which the agency got the information).
Principle 11
Agencies can only disclose personal information in limited circumstances. One example is where another law requires them to disclose the information. Also, an agency can disclose information if it reasonably believes, for example, that
- disclosure is one of the purposes for which the agency got the information
- disclosure is necessary to uphold or enforce the law
- disclosure is necessary for court proceedings
- the person concerned authorised the disclosure
- the information is going to be used in a form that does not identify the person concerned.
Principle 12
Some agencies give people a “unique identifier” instead of using their name. Examples are a driver’s licence number, a student ID number, or an IRD number. An agency cannot use the unique identifier given to a person by another agency. People are not required to disclose their unique identifier unless this is one of the purposes for which the unique identifier was set up (or directly related to those purposes).
Cookies Policy
At Kidsfirst we take privacy very seriously. You can find a link to a printable version of our Cookie Policy here.
Canterbury Westland Kindergarten Association (Inc)
This Cookie Policy provides information about the Cookies and similar technologies used on Kidsfirst’s websites. This Cookie Policy should be read in conjunction with the Kidsfirst Privacy Policy.
1. What Are Cookies
1.1. Cookies are small text files that are sent to and stored on your computer, smartphone or other device for accessing the internet, whenever you visit a website. A cookie file is stored in your web browser and allows the service or a third-party to recognise you and make your next visit easier and the service more useful to you.
1.2. Cookies are either “persistent” or “session”. Session cookies are temporary cookies that remain on your device until you leave the site. A persistent cookie remains on your device for much longer or until you manually delete it. How long the cookie remains on your device will depend on the duration or “lifetime” of the specific cookie.
2. First And Third Party Cookies
Kidsfirst sets cookies (first party cookies) on the website, however, where we require additional information and services, we also allow other companies to host cookies on our web pages (third party cookies). These partner companies have been carefully selected and are monitored by us. Third party cookies that our partners set on our website will support the customisation of advertisements viewed elsewhere on the internet.
3. What We Use Cookies For
3.1. When you use and access the Kidsfirst website, we may place a number of cookies files in your web browser. This is to make Kidsfirst sites easier to use and to better tailor Kidsfirst products and services to your interests and needs.
3.2. Cookies can do this because websites can read and write these files, enabling them to recognise you and remember important information that will make your use of a website more convenient (for example by remembering preference settings).
3.3. Kidsfirst use cookies for a variety of reasons, such as; to enable certain functions of the website, to gather data in order for us to provide website analytics, to store your preferences, to enable advertisements delivery and behavioural advertising.
3.4. When Kidsfirst include links to other websites, each site will have their own privacy and cookie policies that will govern the use of any information you submit. We recommend you read their policies as Kidsfirst is not responsible or liable for their privacy practices.
4. What Type Of Cookies Do We Use?
4.1. Essential
These cookies are used for technical reasons and are necessary to enable the Kidsfirst website to operate efficiently so that visitors can navigate around the website with ease and use specific features. These include, for example, cookies that make it possible for you to submit our forms and for us to block fraudulent traffic. If you set your browser to block these cookies, then these functions and services will not work for you. We also will not be able to save your preferences about cookies, requiring you to re-enter these in your browser each time.
4.2. Performance & Statistics
These cookies measure how often you visit Kidsfirst websites and how you use them. We use this information to get a better sense of how users engage with Kidsfirst activities and to improve our sites, so that users have a better experience. For example, we collect information about which of Kidsfirst pages are most frequently visited, and by which types of users. We also use third-party cookies to help with performance. For example, the Google Analytics cookie gives us information such as your journey between pages.
4.3. Functionality
These cookies are used to improve the functionality of the Kidsfirst website and make them easier for visitors to use. They help us to identify you as a repeat visitor to the website and help us remember your preferences or settings when you return to the Kidsfirst website, so that we can provide you with a more personalised experience. For example, to remember your preferred settings to watch one of Kidsfirst embedded YouTube or Vimeo videos. A mix of first-party and third-party cookies are used.
4.4. Advertising
These cookies are used to collect information about your visit to the Kidsfirst website, the content you have viewed, the links you have followed and information about your browser, device and your IP address in order to serve you with relevant advertisements once you are back on Google or Facebook.
5. How To Manage Cookies
5.1. If you would like to block some or all of the cookies on the Kidsfirst websites from being downloaded onto your computer or device, you can do this by manually adjusting the cookie settings on your internet browser. To learn how to manage the cookie preferences on your internet browser, click on the ‘Help’ menu on the internet browser.
5.2. However, if you delete cookies or refuse to accept them, you might not be able to use all of the features the Kidsfirst websites offer, you may not be able to store your preferences, and some of our pages might not display properly.
5.3. To learn more about the advertising and performance cookies present on the Kidsfirst website from third parties and how to disable them, please refer to the pages below.
Facebook Pixel – Advertising Cookie
Google Adwords – Advertising Cookie
Google Analytics – Performance Cookie
Google DoubleClick – Advertising Cookie
6. Useful Links
6.1. If you would like to find out more about privacy, cookies and their use on the internet, please visit:
https://www.allaboutcookies.org/
6.2. For more information on how to control your cookie settings and browser settings on your computer, and how to delete cookies on your hard drive, please visit https://www.allaboutcookies.org/
7. Contact Us
If you have any questions or concerns about our use of cookies please contact Kidsfirst Privacy Officer at: privacyofficer@kidsfirst.org.nz
8. Changes to this cookie policy
Kidsfirst may make changes to this cookie policy from time to time. When changes are made Kidsfirst will update the cookie policy on our websites. Kidsfirst will also specify the date of the last update.
LAST UPDATED ON 12 NOVEMBER 2019
